AR & Billing Specialist
Darkroom · Remote · Brazil · Portugal · Spain ·
COMPENSATION
€•• – ••k
Listed on the employer's job board (Ashby)
- Fully remote (EST hours)
- QuickBooks + Ramp
- AI-driven workflows
- 2-4 years experience
- Unlimited PTO
Join the Finance team at Darkroom, a growth marketing firm leveraging AI technology. You will own the end-to-end billing and collections process, ensuring timely payments while maintaining strong client relationships. The position involves managing cash visibility, vendor payments, and financial reporting using modern automation tools.
What you'll do
- Prepare and issue client invoices for retainers, projects, and variable fees
- Reconcile tracked hours and fee calculations against contracts before billing
- Execute collections strategy and manage AR aging to minimize days sales outstanding
- Flag at-risk accounts early and recommend specific actions for resolution
- Process accounts payable and creator payments using Ramp
- Record transactions in QuickBooks and collaborate with external bookkeepers
- Maintain weekly cash forecasts and prepare AR reports for leadership
What you'll need
- 2-4 years of experience in AR, AP, billing, or collections
- Background in agency, professional services, or SaaS with US clients
- Hands-on experience with QuickBooks Online
- Proficiency in Google Sheets or Excel including lookups and pivot tables
- Strong written and spoken English communication skills
- Willingness to use AI tools like Claude for workflow automation
- Ability to work during EST business hours (9 AM–5 PM)
Nice to have
- Experience with Ramp or similar accounts payable tools
- Familiarity with AI tools for checking calculations and automating tasks
Stack
- QuickBooks Online
- Ramp
- Claude
- Google Sheets
- Excel
How you'll work
- Fully remote position
- Must support EST time zone (9 AM–5 PM)
- Hub locations include Brazil and Spain
What you get
- Unlimited PTO plus local holidays
- Flexible parental leave
- Remote-first culture with autonomy
- Opportunities for cross-functional growth