Chief of Staff
Bjak · Remote · Berlin ·
COMPENSATION
€•• – ••k
Listed on the employer's job board (Ashby)
- Chief of Staff role
- Global operations focus
- Fully remote setup
- High ownership culture
- Fast-paced environment
ActAI is building proactive, AI-native applications for email, notes, and tasks that require minimal prompting. As Chief of Staff, you will establish the operational backbone of the company, ensuring efficient scaling across multiple markets.
You will oversee entity incorporation, payroll, vendor management, and recruiting support. This hands-on position requires driving execution across finance, legal, and administrative functions to support a high-performance team.
What you'll do
- Lead business operations across multiple international countries
- Manage and develop a team of Business Operations Partners
- Oversee office setup, entity incorporation, and market launches
- Implement payroll systems and handle local operational needs
- Manage external vendors and third-party service providers
- Support recruiting operations and new hire onboarding processes
- Plan and execute company events, offsites, and logistics
- Track key initiatives to ensure timely completion of actions
- Improve internal processes to increase speed and reliability
What you'll need
- Experience in business or strategic operations roles
- Background in founder's office or similar operational positions
- Proven ability to manage projects with multiple stakeholders
- Strong organisational skills with high attention to detail
- Ability to manage multiple priorities and follow through
- Comfort working across recruiting, finance, and legal functions
- Capable of identifying problems and driving independent execution
- High sense of ownership and responsibility for outcomes
How you'll work
- Fully remote work environment
- Small, highly capable team structure
- High talent density and high standards
- Hands-on contribution expected from everyone
Hiring process
- Applications reviewed by leadership and hiring teams
- Up to three interviews scheduled if there is a fit
- Interviews may be conducted virtually or onsite
- Process values speed, transparency, and decisiveness