Virtual Assistant
Careerswift · Remote · United States ·
COMPENSATION
€•• – ••k
Listed on the employer's job board (Ashby)
- Fully remote
- Entry-level friendly
- Admin & Operations
- Tech industry exposure
Join CareerSwift as a Virtual Assistant supporting day-to-day administrative and operational activities. You will help keep information organized, coordinate schedules, and handle recurring tasks for a team building AI-driven job search solutions.
This position is ideal for organized individuals comfortable working online who want to gain experience in a fast-moving tech environment. Previous assistant experience is helpful but not required, making it suitable for those starting their careers.
What you'll do
- Provide daily administrative support to team members
- Manage calendars, meetings, and scheduling activities
- Organize documents, spreadsheets, and internal records
- Enter and verify data in company systems and databases
- Prepare reports, presentations, and simple documents
- Monitor shared inboxes and organize incoming requests
- Update CRM records, contact lists, and trackers
- Conduct basic internet research and summarize findings
What you'll need
- Strong organizational and time-management skills
- Good written and verbal communication abilities
- High attention to detail and accuracy in work
- Comfortable working independently in a remote setting
- Proficiency with Microsoft Office or Google Workspace
- Ability to prioritize multiple tasks and meet deadlines
- Willingness to learn new systems and processes
Nice to have
- Previous experience as a Virtual or Administrative Assistant
- Familiarity with CRM or project management tools
- Experience with Slack, Notion, Trello, or Asana
- Background supporting remote or distributed teams
- Interest in AI, technology, or digital products
Stack
- Microsoft Office
- Google Workspace
- Slack
- Notion
- Trello
- Asana
How you'll work
- Fully remote work environment
- Independent work style required
What you get
- Hands-on experience in a growing tech company
- Exposure to operations, marketing, and product teams
- Practical experience with modern digital and AI tools
- Supportive and collaborative team environment
- Opportunities to expand responsibilities over time